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Well, now that
you have Outlook Express set up for your email, what do you do
with it??? This section will assist you in sending,
receiving and forwarding email, among many other tasks.
Before we begin with
the tutorials, please note: These tutorials are based on
Outlook Express version 5.0 . If you have OE 4, everything
should be pretty similar, but there may be slight differences.
The same goes for OE 5.5 or 6. Outlook Express can be set
up to look many different ways. To ensure the best results
from these tutorials, please take a second to check your layout
configurations. From the Outlook Express menu bar, click
'View', then select 'Layout'. Click
here to compare your settings. If you are missing
any check marks, please make sure you check them and press the
'Ok' button before going on. Thank you.
Now, The Tutorials:
-
Checking
and Reading your Email
-
Composing
a New Message
-
Replying
to an Email
-
Forwarding
an Email
-
Deleting
Email
-
The
Address Book
-
Managing
Folders
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Checking
and Reading your Email |
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By
default, Outlook Express will automatically check for
new Email right when you start the program. When
new mail appears, simply click the email header to read
the message. Click
here for a brief overview of the Outlook Express window.
To check for new email while Outlook Express is open,
click the 'Send/Receive' button as shown above.
Outlook Express will download any new mail you may have
so you can read it. You can also set OE to
automatically check for new messages at set intervals.
To do this, click on 'Tools', then select 'Options'.
In the 'Send/Recieve Messages', place a check mark in
the 'Check for New Messages Every' box and set the
interval. Click
here for a picture of the Options box. Outlook
Express must be kept open to automatically check your
Email.
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Composing
a New Message |
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The
'New Mail' button along the top of your Outlook Express
window allows you to compose a new message to send to
someone. When you click the 'New Mail' button a
blank email window will pop up. You need to
fill out the appropriate information such as the email
address of the person you are sending the email to, the
subject and of course the message itself. Click
here for an example of an email being sent to 'johndoe@somewhere.com'
. When you are finished composing a new message,
all you do from there is press the 'Send' button at the
top right of your window and the Email will be on it's
way!
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Replying
to an Email |
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When
somebody sends you an email and you want to reply to it,
all you have to do is simply press the 'Reply' button as
shown here, type your message and hit the 'Send' button.
You don't have to fill out the email address or subject,
they will be taken care of automatically when replying
to a message.
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Forwarding
an Email |
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People
often times like to pass jokes and stories around
through Email. This is usually done by what's
called 'Forwarding Email'. Let's say for example
you get a funny joke from a friend in your Email and you
would like to send that joke to a different friend so
they can read it. All you have to do is find the
email you would like to forward and click the 'Forward'
button at the top of your window. This will take
the original message and 'paste' it into the new message
for you to send to other people. All you have to
do from here is decide who you want to send the message
to and fill out the appropriate email address.
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Deleting
Email |
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Deleting
your unwanted Email is a simple task, though can be
quite painful if the wrong thing is deleted! The
first thing to do to delete an email is of course find
the email to be deleted. Make sure it is
highlighted and press the 'Delete' button as shown
above. Abra cadabra, it's gone! Well, almost
gone anyway. By default, Outlook Express will
store a deleted message in a folder called 'Deleted
Items'. Think of it like a trash can, first you
throw the trash into the trash can, and sooner or later
you have to take the trash can out to empty it.
Well, by pressing 'Delete', you have successfully thrown
the trash into the trash can. Now to empty the
trash can, simply find your 'Deleted Items' folder on
the left hand side of your screen (should be there, but
some configurations may not have it there), right -
click on it once and select 'Empty Deleted Items
Folder'. Click
here to see a picture of this step. That will
permanently take out all of your Email trash until you
Delete something else. You should always check
your Deleted Items folder before emptying it, just to
make sure there isn't something that was accidentally
deleted. Also, it is a good thing to empty it on a
regular basis.
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The
Address Book |
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Luckily
we don't have to always type somebody's email address
everytime we want to send them an email. That's
what the address book is for. You can store all
the email addresses you want in the address book for
quick retrieval. To enter an address in your
address book, first open the address book by clicking
the 'Address Book' button in your Outlook Express
program as shown above, or click 'Tools' from the OE
menu bar and select 'Address Book'. When the
address book opens, click the 'New' button and then
select 'New Contact'. The next window is where you
enter the information such as first name, last name and
email address. When those are filled in, click the
'Add' button, then click the 'OK' button. Click
here for a picture. Once you have done that,
the email address you entered will remain in your
address book for you to use at your leisure, or until
deleted.
Now,
to send a message to somebody already in your address
book, simply start a new message as directed in
'Composing a New Message' by clicking the 'New Mail'
button. Now, instead of manually entering each
email address you would like to send this email to,
simply click the 'To:' button as
shown here in this picture. This will open
your address book and from there you can easily select
who you would like the email to be sent to.
Highlight the person's name, and click the 'To:->'
button as shown in
this picture, and that person's address will be
added to the message recipients. When all
recipients are added, click the 'Ok' button and fill out
a subject, type your message and you're done!
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Managing
Folders |
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It's very easy to let our
Inbox become over crowded with unnecessary email.
Making folders and storing email in those folders keep
the clutter out of your Inbox.
In this instance, we are
going to make a new folder for any email that comes from
family members, and we will simply call the folder
'Family'. From Outlook Express, along the left
hand side of your screen in your Folder List, find your
'Inbox' and click on it once with your right-hand mouse
button, just like
shown in this picture. Then select 'New
Folder'. A window will pop up asking you for the
name of the new folder, go ahead and type 'Family' (or
you can call it whatever you prefer) and press the 'OK'
button as shown
in this picture. You will now notice your new
folder hanging under the 'Inbox' in your Folder List.
Now, to start storing
email in your new folder, simply find an email you would
like to store, click on it with your left mouse button
and hold your mouse button down, drag it to the folder
you want to store it in and release your mouse button, as
shown in this picture. That's it! Now
you can click on your new folder and view the email you
just stored in the new folder.
This
really helps to organize your email and keep your Inbox
clean of clutter.
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